Academic Program Coordinator (Non-Exempt Pending) – Pipeline Coordinator(The University of Texas at Austin), Austin, TX, US, 78717

Posted On: August 11th, 2017    Job Type: Pipeline Jobs    Job Location:

Academic Program Coordinator (Non-Exempt Pending) - Pipeline Coordinator
Hiring department Medical School
Monthly salary $2,872+ depending on qualifications
Hours per week 40.00 Standard from 800AM to 500PM
Posting number 17-08-10-01-9702
Job Status Open
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Funding expected to continue
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1
General Notes

The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values:

Required Application Materials
  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.
Additional Information

Work with the Director of the Pre-Health Professions Program and the Assistant Dean for Diversity to develop, assess, and maintain new pipeline programs for elementary school, middle school, high school, and college students and scale up and maintain existing programs, such as the Health Sciences Summer Camp.

Essential Functions

Coordinate meetings with ISDs (AISD, PISD, Del Valle) leadership and schedule school visits to the Dell Medical School (DMS) for underrepresented in medicine (UIM) students from local elementary, middle, and high schools. College outreach: Coordinate meetings with HBCU leadership and schedule school visits to DMS for HBCU's including Huston-Tillotson, PVAMU, TSU and others. Coordinate efforts with colleges/university with large Hispanic/Latino student enrollment (UT San Antonio, UT RGV). Mentorship program development/coordination: Assist with developing, administering, and assessing mentorship programs for UIM students from UT Austin (currently have 60 Black and Latino student participants), St. Edwards, Huston-Tillotson and Austin Community College (ACC). This will also include developing, administering, and assessing surveys for undergrad UIM students about their high school preparation for Pre health professions study. Develop and coordinate a UT Austin and HT undergraduate student navigation program for UIM students to assist various departments at DMS and Dell Children's Hospital. Health Science Summer Camp Coordinator: Responsibilities include, Publicize the program and manage the application process for students in 8 different school districts. Serve as primary contact for all parents, students, counselors, staff, and presenters needing any information regarding the camps. Coordinate and schedule meetings with presenters, counselors, and other staff involved in the camps. Plan and organize the camp schedule (up to four camps per year). Work with the Youth Protection Program at UT Austin to ensure the camps follow all legal procedures and regulations. Work with the Communications Team to update camp merchandise and information. Work with the Development Team to ensure the camps are funded and donors are provided with data analysis and other required reports on each camp. Conduct surveys and analyze data on student knowledge, interests, and demographics. Work with Human Resources to get UT undergraduate students hired and properly trained for taking care of high school and middle school students. Communicate with past, present, and future students involved in the summer camp. Track their progress through high school and college as much as possible, to assess the program's long-term impact. Organize and manage yearlong program that follows the Health Science Summer Camps. Recruit and manage volunteers for Explore UT and other campus enrichment programs. Assist with the preparation, review, and submission of manuscripts, tables, figures, and references.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and three years of experience with program coordination or management. Experience working with middle-school and high-school-age youth, or high school graduates. Highly proficient in Microsoft Word, Excel, and PowerPoint. Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff, tactfully, clearly, and concisely. Outstanding organizational and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Five years of clerical experience, including one year of experience at the Administrative Assistant level. Understanding of local conditions, community history, policies and systemic power differentials. Experience working directly with community members facing health inequities. Second language proficiency a plus (i.e Spanish or other).

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus

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